FAQ for Existing Members

Communication from the ASPB

To ensure you do not miss communication from the ASPB regarding your registration (and reclassification applications), please manage the following email addresses so they do not go to spam or get caught in your email filters: info@aspb.ab.ca, pbiol@aspb.ab.ca, editor@aspb.ab.ca,office@aspb.ab.ca and registrar@aspb.ab.ca.

Reclassifying from BTT,RBIT,BIT to RT BIOL, R BIOL OR P BIOL?

Head to the FAQ for Applicants page for information on reclassifying.

Reclassifying from P BIOL to Temporary Withdrawn or Associated?

Please review the information on this page and on the category pages for those category.

How do I go on Temporary Withdrawn Status?

This Registration  Category for Professional Biologists allows a P. Biol. to temporarily withdraw from practice for a period of up to two years upon approval of an application to reclassify to Temporary Withdrawn. You can apply here.There is no fee to apply to re-classify to or from Temporary Withdrawn. Applications are generally approved within five business days.Temporary Withdrawn Biologists may not use the title of Professional Biologist or P. Biol. during the time they hold Temporary Withdrawn status and must pay the annual temporary withdrawn membership fee ($50 + GST). Registrant in the Temporary Withdrawn register are not required to complete their continuing competency during the time they are in this register. However, registrants are required to input CCP prior to reclassifying to Temporary Withdrawn. Many registrants apply for this status while on parental leave or are out of the work force.

You may return to P. Biol. status at any time upon approval of an application to reclassify to P. Biol. You can apply here. Applications are generally approved within three business days.You will be required to pay the P. Biol. fee, less what you have already paid to renew as a Temporary Withdrawn registrant. At the end of two years, Temporary Withdrawn members who do not reclassify to P. Biol. status will be reclassified to Associated Biologist. To reclassify (to or from Temporary Withdrawn) during the renewal period, please see the section "Membership Fee Renewal Process" Click on the category for more information on each category: Temporary Withdrawn , P. Biol., Associated Biologist

Summary of differences between Associated Biologist and Temporary Withdrawn:

When do I pay my registration fee?

The membership year is from January to December each year. You can log on to the ASPB website starting December 1 to pay your fee for the coming calendar year. It is important to note that late renewal fee is added starting March 1.  You have until April 30th to pay your registration fee or you will be removed from the membership roster.

What happens if I do not pay my renewal registration fee?

If you do not pay your registration fee, the Board may direct that your registration be suspended or canceled. If you wish to become a registrant again, you may be required to apply to ASPB as though you were a new member or you may be eligible for reinstatement. If you are eligible for reinstatement, it will be indicated in your user account. The reinstatement fee is can be found here. Registrants  canceled or resigned from the Temporary Withdrawn that are eligible for reinstatement will be reinstated to the P Biol register.

From the Professional Biologists Regulations regarding fee payment:

Payment of fee

7(1) A registered member must pay the annual fee prescribed by the bylaws to the Association Registrar or to any person authorized by the Association Registrar to accept payment of the fee.
(2) A registered member who has not renewed the member’s annual registration in accordance with the bylaws must pay the late renewal fee prescribed by the bylaws to the Association Registrar or to any person authorized by the Association Registrar to accept payment of the fee.

Annual certificate

8(1) The Association Registrar must issue an annual certificate in accordance with the bylaws to a person
(a) whose registration is not under suspension or cancelled, and
(b) who has paid the annual fee.
(2) An annual certificate expires on the date prescribed in the bylaws.

Membership Fee Renewal Process

The registration year is from January 1 to December 31. Renewals open December 1 for the coming calendar year and you must renew your registration starting January 1 in order to be considered a member in good standing. For example, on December 1, 2021, renewals for the 2022 registration year will open. To be a member in good standing, registrants must pay their renewal fee by 1 January 2022. The late fee is added March 1, you can review the late renewal fee schedule here. If you do not pay the outstanding fee(s) by April 30, the ASPB will remove your name from the register of members, and you are no longer a registrant of the ASPB. It may be possible for you to reinstate your registration or you may be required to reapply to ASPB under current requirements. If you are eligible for reinstatement, it will be indicated in your user portal. The reinstatement fee can be found here .

Registrants can log into their user account by clicking on the "Sign In"at the upper right corner of this page. The ASPB only accepts Visa or MasterCard credit cards for payment. Renewals are only processed through the online system. The online payment system checks the entered address against the records of the financial institution of the card you are paying. Please check that you are entering the address to match especially abbreviations.

You can pay your renewal fee by clicking on either highlighted option below:

Professional Biologists who desire to renew (reclassify during the renewal period)  as a Temporary Withdrawn or Associated Biologist, must apply through the portal to reclassify to the Temporary Withdrawn or Associated Biologist register, be approved and pay the Temporary Withdrawn or Associated Biologist renewal fee.  The submission of outstanding CCP is required to apply to reclassify. Once CCP has been input, the application to reclassify must be completed through the $0 fee payment screen.

If the status under “Purchased” is “false” beside the application in the "My Membership Applications" section of the user portal landing page, the application has not been submitted. The application may be continued by clicking on the “Continue” in the far right hand column. Complete the application though the $0 fee payment screen.

Once the application is submitted, an  email from pbiol@aspb.ab.ca with the subject line “Your Application Has Been Received” is sent.  Please ensure this email address is added to the safe email addresses so it is not sorted to the spam or trash folder.  If this email is not received, you have not applied for re-classification. Log in to you user account and check the “My Membership Applications” section.

As of the first of the new registration year (January 1), applications must include a declaration the stamp or the title of Professional Biologist has not been used since the registration year recently expired (December 31.) For example, as of  January 1, 2022, the declaration must state the stamp and title have not been used since December 31, 2021. Applications are generally approved within five business days.

Applying for reclassification does not affect the application of late renewal fee (1 March) or change the cancellation date for non-payment of fees (30 April.) Approved applicants that do not pay the  Temporary Withdrawn or Associated Biologist renewal fee by the deadline will also be canceled from the Roster.

DO NOT PAY  THE P. BIOL. RENEWAL FEE IF YOU WISH TO RENEW AS TEMPORARY WITHDRAWN OR ASSOCIATED BIOLOGIST. Apply to reclassify per the above directions. Registration fees are non-refundable and non-transferable.

I'm trying to reclassify/renew and I can't get passed the CCP requirement?

Per the ASPB bylaw 3.05, you must submit CCP prior to renewing your registration. Check that you have submitted CCP for the CORRECT YEAR. For example, if it is after 1 January 2022, you must submit CCP for 2021 prior to reclassifying  or renewing. Look for the below statement in the renewal process if you are having issues:

Follow the instructions and submit your CCP for the correct year. Once you have completed your current year renewal, email a request to have the current year CCP re-opened.

Inputting CCP in the incorrect year does not prevent registrants from entering it the correct year and continuing with renewing for the current registration year. Therefore, late renewal fees will not be removed if a registrants chooses to not enter the CCP in the correct and continue to through the renewal process.

What if I am currently Temporary Withdrawn and want to renew as P Biol?

Please log in and apply to reclassify to P Biol. There is no fee to re-classify from Temporary Withdrawn and no requirement for references or transcripts. Applications are generally approved within three business days.

Applying for reclassification does not affect the application of late renewal fee (1 March) or change the cancellation date for non-payment of fees (30 April.) Approved applicants that do not pay the  P. Biol. renewal fee by the deadline will also be canceled from the Roster.

Who has to do Continuing Competency?

Only Professional Biologists are required to track their continuing competency and submit their information each year. Tracking starts when a member becomes a Professional Biologist, and courses or work experience undertaken while a Biologist in Training does not count. The Continuing Competency Program Guidelines  download is available in the Member portal under "Member Downloads."

What are my registration management options to put my registration on hold  if I'm not a P Biol?

At this time, Temporary Withdrawn and Associate Biologist is only available to P Biol registrants. Registrants in other categories options: remain in their current register by paying the renewal fee or to resign registration.

What if I've returned to school?

If you have returned to school full-time, you may re-classify to the Student register through your online user portal. Re-classifying removes your status (and use of the title.) When you wish to return, you will need to meet the requirements in effect at the time you apply for registration. (This may include applying as a new applicant.)

What if I wish to resign my registration?    

If you wish to resign your registration, be advised that resignations must be approved by the Board and your request will be added to the next Agenda. To resign, log into your user portal and select “Apply to Resign.”

Graphical user interface, text, applicationDescription automatically generated

As of the first of the new registration year (January 1), applications must include a declaration the stamp or the title of Professional Biologist has not been used since the registration year recently expired (December 31.) For example, as of  January 1, 2022, the declaration must state the stamp and title have not been used since December 31, 2021. The submission of outstanding CCP is required to resign. Registrants canceled or resigned from the Temporary Withdrawn that are eligible for reinstatement will be reinstated to the P Biol register.

It will take a few months for your resignation to be approved by the Board so you will continue to receive communications regarding your registration until the approval is processed.

If you wish to become a registrant again, you may be required to apply to ASPB as though you were a new member or you may be eligible for reinstatement. If you are eligible for reinstatement, it will be indicated in your user account. The reinstatement fee is can be found here. Registrants resigned from the Temporary Withdrawn that are eligible for reinstatement will be reinstated to the P Biol register.

Trouble shooting login errors:

                If you are having issues logging in, DO NOT CREATE A NEW USER ACCOUNT.

                Check the online roster to make sure you are a registrant: https://www.aspb.ab.ca/member-roster    

                Request a password reset. Password reset emails will come from the email address pbiol@aspb.ab.ca with the subject line “Reset password instructions”. Please be aware, your user account email address may have filtering software applied to it which may prevent the email from being delivered or filter the password reset email into spam or trash inboxes. You may need to consult with your IT department (or check your filters) for the email to be successfully delivered. DO NOT REQUEST MULTIPLE RESETS BACK TO BACK IN A SHORT AMOUNT OF TIME. If you do, you will need to find the most recent password reset email to use to reset your password.

                If you request a password reset and receive the error below, you are attempting to log in with a user email that is not associated with a user account. Your registration could be associated with a personal email address instead of your business email address, or vice versa. If you have changed jobs since your last renewal or log in, your registration may be associated with your old business email address.

              If you log into a user account and do not see the option to pay your fees, it's likely you have more than 1 user accounts - 1 associated with your registration and another that you've used to sign up for a course, etc. Please log out and try your other account. An email address can only be associated with one account. If you wish to change your registration account user email to an email address associated currently associated with a secondary account, you will need to change your secondary account to a different user email address, then change your registration account to the email address you wish to use.

              If you no longer have access to the user account email associated with your registration and you need to reset the password, contact the ASPB office at info@aspb.ab.ca.